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3. Adding a Manual Product Code Invoice

Adding a Manual Invoice

1. From the Software menu, select Accounts Receivable | Invoice Update. A window entitled Search Engine will appear.
2. In the Search Engine window, enter the information that pertains to the client for which you are adding a manual invoice, and then press <Enter>, or click on the Find button.
3. Click on the Insert icon in the Invoice tab.
4. Enter any relevant comments in the Comments field, and notes that should appear on the invoice in the Invoice Note field.
5. Click on the Search icon adjacent to the Profit Center field, and make an appropriate selection from the drop-down menu based on your location.
6. The Account Receivable field should display a default entry based on the profit center selected, but may be modified by clicking on the adjacent Search icon, and making an alternate selection.
7. Check the box next to Order.
8. If applicable, enter a purchase order number in the PO# field.
9. Enter a date in the Order Date field if other than the current date.
10. Enter the salesrep who will receive credit for the order by clicking on the Search icon adjacent to the Salesrep/Comm % field, and make the appropriate selection.
11. Click on the Save icon.
12. Click on the Go To Items button.
13. Under the Order Items heading, click on the Search icon adjacent to the Product field and make the appropriate selection from the drop down menu. Change the Description as needed.
14. Enter the amount of the transaction(s) in the amount field.  Change the quantity setting from 1 to -1 if the transaction is a discount or negative adjustment.
15. Click on the Save icon.
16. Click on the Sheet icon, and repeat Steps 13-15 to add additional lines or products. Otherwise, proceed to Step 17.
17. When the Invoice Totals match your backup, click on the Billed button when it turns blue. Click on the Printer icon and print the invoice, or X out of the window.