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4.3. Collection Letter Setup

1.    Ensure that the PBS Document Generator has been properly installed and configured.  Consult the Document Generator Installation instructions if this has not already been done.

2.    In the PBS Advertising application, select Maintenance | Business Rules from any of the modules under the Software menu.

3.    Under the Accounts Receivable tree, select Credit Plus | Collection Letter.

4.    In the Collection Letter Processing Mode field, select By A/R Account.

5.    In the Collection Letter Template Source Directory field, set up the filepath to the letter templates.  For CPH, this filepath is currently N:\PBS\Temp.

6.    Save the changes to Business Rules by clicking on the Save icon, or by striking the <F2> key.

7.    From the Software menu, select Accounts Receivable | Collection | Collection Letter.

8.    In the Letter field, enter a unique name for the type of collection letter (e.g. 30DAYS).

9.    In the Description field, enter a description for the collection letter (e.g. 30 Days Past Due).

10.    Click on the Search icon adjacent to the Terms of Payment field and select Upon Receipt (UR).

11.    Click on the Search icon adjacent to the A/R Account field and select the accounts receivable G/L Account specific to the profit site.

12.    Click on the Open Conversion File icon adjacent to the Template File field and select the appropriate collection letter template (e.g. 30Days.xsl).

13.    In the Days Past the Due Date field, enter the number of days past due +1 (e.g. for 30 Days Past Due, enter 31).

14.    Click on the Save icon, or strike the <F2> key.