1.1. Page Count Estimate

1.    From the Software menu, select Classified Advertising | Reports | Production | Page Count Forecasting.  A window entitled Page Count Forecasting will appear.

2.    Click on the Search icon adjacent to the Publication field, and select the applicable publication.  Or, if known, type the publication code in this field.

3.    Enter the issue date in the Publication Date field, or click on the Calendar icon to select this date.

4.    Ensure that the All boxes adjacent to the Section, Directory, and Classification fields are all checked.

5.    Under the Ads heading, ensure that the Classified Ads (Liner and Semi-Display) and Classified Display Ads options are checked.

6.    Click on the Start button at the bottom of the window.

7.    Add 0.5-2.0 (1/2 to 2 pages) to the value under the Forecast (pages) heading, to compensate for banners and category headings.  This is the estimated number of pages you will need to paginate the classified section.

1.2. Production Extraction

1.    From the Software menu, select Classified Advertising | Production | Production Extraction.  A window entitled Production Extraction will appear.

2.    Click on the Search icon adjacent to the Publication field, under the Editions heading, and select the publication(s) you wish to publish.

3.    Ensure that the All box adjacent to the Section field is checked.

4.    In the Publication Date field, enter the issue date you wish to publish, or select this date by clicking on the Calendar icon.

5.    Ensure that the All box adjacent to the Directory field is checked.

6.    A highlighted entry should automatically appear under the Pub | Date | Platform | Software columns.  Under the Selected Edition heading, the entry in Date field should match that entered in the Publication Date field.  

7.    Ensure that the Output File field displays the folder specific to your location (e.g. N:\Ad Imports\CP\ACCPH-CPH-20080507-CG01.afp for the 05/07/08 issue of the Southeast Missourian).

8.    If an issue has multiple extraction files (e.g. Sunday SEM), uncheck the All box adjacent to the Directory field, click on the Search icon, and select a directory.  Then, modify the name of the output file.  For example, if the extraction is for auto ads in the Sunday SEM, add “-AUTO” after the “ACCPH-CPH”.  If the extraction is for real estate, add “-REAL”.  For everything else, add “-OTHER”.

9.    Ensure that the All option is checked under the Classifications heading.  Do not make any changes to the options under the Options heading.

10.    Click on the Start Process icon, or strike the <Alt + F2> keys.

1.3. Ad Import into Layout

1.    Connect to the terminal server and logon to the PBS MediaPlus system by double-clicking the Layout icon.

2.    In the Logon window, click on your user name.  If not already selected, click on the Pagination Layout Production server/database.  Click the OK button.

3.    From the Pagination menu, select Ad Import.

4.    Click on the Search icon adjacent to the Publication field, and select the appropriate publication.

5.    Enter the issue date in the next field, or click on the Calendar icon to select this date.

6.    Click on the Open Folder icon, select the classified ads file, and click on the Open button.  For example, to import classified ads for the 05/07/08 issue of the Southeast Missourian, select the file entitled ACCPH-CPH-20080507-CG01.afp, and then click on the Import button.

7.    To import classified display ads, click on the Open Folder icon a second time, select the classified display ads file, and click on the Open button.  For example, to import classified display ads for the 05/07/08 issue of the Southeast Missourian, select the file entitled CPH-CG0120080507.AFP.

8.    Click on the Import button, and then click on the Quit button once the ad import process is complete.

1.4. New Layout / Opening an Existing Layout

New Layout

1.    Select New from the Pagination menu.

2.    Click on the Search icon adjacent to the Publication field, and select the appropriate publication.

3.    Enter the issue date in the Date field, or click on the Calendar icon to select this date.

4.    Click on the Add Press Configuration button.  Under the RUN CODE column heading, make a selection based on the Page Size of the layout, and the number of estimated pages (Nb Page).  Then click the OK button.  A window entitled Press Config Detail Entry will appear.

5.    In the Press Config Name field, type in ‘C’.  Click on the drop-down menu arrow adjacent to the Section 1 field, and select ‘C’.  Then click on the OK button.

6.    Click on the OK button at the bottom-right of the New Layout window.

Opening an Existing Layout

1.    Select Open from the Pagination menu.  A window entitled Open Layout will appear.

2.    Click on the Search icon adjacent to the Publication icon, and select the appropriate publication.

3.    Enter the issue date in the Date field, or select this date from the calendar.  Then click on the OK button.

2.1. Exporting Ads for Production

1.    From the Software menu, select Display Advertising | Production | Export Ads to Layout System.  A window entitled Ad List for Production will appear.

2.    Under the Selection | Ads subtab, uncheck the All box adjacent to the Publication field, and click on the Search icon.  Select the publication(s) you wish to publish, and then click the OK button.

3.    In the Publication Date field, enter the issue date you wish to publish, or click on the Calendar icon to select this date.

4.    Uncheck the All box adjacent to the Profit Center field, and click on the Search icon.  Select the profit center(s) specific to your location, and then click the OK button.

5.    Ensure that all the remaining All boxes are checked.  Under the Salesrep Choice and SIC Choice headings, ensure that the Main(Ad) options are selected.  The All box under the Creation/Update Date & Time heading must also be checked.

6.    Under the Selection | Request & Misc. subtab, ensure that all the All boxes are checked.  If you wish to restrict the types of ads that are sent to production, uncheck the All box adjacent to the Product field, click on the Search icon, and select, or exclude the appropriate products.

7.    Under the Selection | Layout System subtab, ensure that the Export to Layout System box is checked.  Under the Export Driver heading, select the Ad Placer option.  Ensure that the Output Directory field displays the folder specific to your location (e.g. N:\AD IMPORTS\CP for Concord Publishing).  

8.    Click on the Start Process icon, or strike the <Alt + F2> keys.

9.    Print the generated pdf document and use it as your ad manifest.