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3.7. Adding Transactions to an Invoice

1.    From the Software menu, select Accounts Receivable | Invoice Update.  A window entitled Search Engine will appear.

2.    In the Search Engine window, enter the invoice number in the Searching field, and check the Invoice Number option, located under the Invoice heading.  Then hit <Enter>, or click on the Find button.

3.    If you do not know the number of the invoice to be modified, select the Criteria for your search, and enter the relevant information in the Searching field.  Then hit <Enter>, or click on the Find button.  A list of the client’s invoices will appear at the bottom of the window.  Click on the invoice to be modified.

4.    Click on the Transactions tab, and then click on the Insert icon.

5.    Under the Transaction Identification heading, click on the Search icon adjacent to the Transaction Code field, and make an appropriate selection from the drop-down menu.

6.    Enter the amount of the transaction in the Amount field.  Enter the date of the transaction in the Date field, or leave it set to the current day’s date.

7.    Click on the Add button under the G/L Transactions heading.

8.    Click on the Search icon adjacent to the G/L Account field, and select the appropriate, offsetting G/L account from the drop-down menu.  

9.    Enter the amount in the Amount field, and click on the Save icon.  If the amount entered does not equal that entered under the Transaction Identification heading, additional revenue account entries may be made until the credits and debits balance.  When complete, click on the Finished button.

10.    Click on the Save icon in the Transactions tab.