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3.8. Adding a Manual Invoice

1.    From the Software menu, select Accounts Receivable | Invoice Update.  A window entitled Search Engine will appear.

2.    In the Search Engine window, enter the information that pertains to the client for which you are adding a manual invoice, and then press <Enter>, or click on the Find button.
 
3.    Click on the Insert icon in the Invoice tab.

4.    Enter any relevant comments in the Comments field, and notes that should appear on the invoice in the Invoice Note field.

5.    Click on the Search icon adjacent to the Profit Center field, and make an appropriate selection from the drop-down menu based on your location.

6.    The Account Receivable field should display a default entry based on the profit center selected, but may be modified by clicking on the adjacent Search icon, and making an alternate selection.

7.    If applicable, enter a purchase order number in the PO# field.

8.    Enter a date in the Order Date field, or leave it set to the current day’s date.

9.    Enter the salesrep who will receive credit for the order by clicking on the Search icon adjacent to the Salesrep/Comm.% field, and making an appropriate selection.

10.    Click on the Save icon.

11.    Click on the Transactions tab, and then click on the Insert icon.

12.    Under the Transaction Identification heading, click on the Search icon adjacent to the Transaction Code field, and make an appropriate selection from the drop-down menu.

13.    Enter the amount of the transaction in the Amount field.  Enter the date of the transaction in the Date field, or leave it set to the current day’s date.

14.    Click on the Add button under the G/L Transactions heading.

15.    Click on the Search icon adjacent to the G/L Account field, and select the appropriate, offsetting G/L account from the drop-down menu.  

16.    Enter the amount in the Amount field, and click on the Save icon.  If the amount entered does not equal that entered under the Transaction Identification heading, additional revenue account entries may be made until the credits and debits balance.  When complete, click on the Finished button.

17.    Click on the Save icon in the Transactions tab.