Home → MediaPlus Advertising Accounting → End of Month Procedures → End of Month Checklist

5.1. End of Month Checklist

•  Run Classified | Billing for the month.

•  Run Display | Billing for the month including Combos.

•  Run one last Billing for the whole month to catch any credits or invoices.

•  Run an Aging List with For credit application only and With zero balance boxes checked.

•  Run Automatic Credit Application for the ones on the list.

•  Run the Report for Fee Write Offs on zero balance invoices.

•  Then, actually run the Fee Write Offs on zero balance invoices to cancel.

•  Run Statement with Sort in this order:     
    1. Client Name
    2. Client Number
    3. Zip Code
    4. Credit Code
    5. Sales Rep
    6. Billing Sort (this one should be last)

•  Run Aging List for the month.

•  Under Display Adv
    - Reports
        - Run Ad List for Coordinator
            - Load saved sets (Load Request):
                1. P U Adv
                2. Adv Sold In to O/P to check GL coding
                3. Credit Memo Re-class reports – two save sets

•  Under Accounts Receivable
    - Reports
        - Run GL Transaction List – save set(s)
        - Run Accounting Ledger for the month (formats)
                Cash Ledger
                Sales Ledger
        - Preview any Balancing A/R reports you want on Paper
        - After all your Previews are done, run the Balancing A/R report with all sorts
                  to be broken out by Transactions, and with the Close A/R Period box checked.