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4.2. Entering Frequency Contracts

1.    From the Functions menu, select Display / Ads.  A window entitled Search Engine will appear.

2.    In the Search Engine window, enter the information that pertains to the client for which you are entering a contract, and then press <Enter>.  If no match is found, expand your search parameters.  If this is a new client, consult Entering a New Client.

3.    Click on the Client | Contract subtab.  In the Summary subtab, click on the Insert icon, or strike the <F12> key.

4.    Under the Rate Method heading, select the Contract Type option.

5.    Click on the Search icon adjacent to the Contract Type field.  Select the desired frequency contract from the menu, and then click on the OK button.

6.    In the Description field, enter a description of the contract.  For example, if the contract is for “Smith’s Supermarket” to advertise 26 weeks in the Southeast Missourian at a rate of $9.50 per column-inch on Mondays and Wednesdays, the description could read: Smith’s SEM 26wk $9.50 MW.

7.    If the contract is through an advertising agency, click on the Search icon adjacent to the Agency field, and make the appropriate selection.  Otherwise, leave this field blank.

8.    Click on the Search icon adjacent to the Manager field, and select the salesrep or sales manager that approved the contract.  Then click on the OK button.

9.    Any additional comments that pertain to the contract may be entered in the Note area.

10.     In the Begin Date field, enter the date the contract goes into effect, or click on the adjacent Calendar icon and select this date.

11.     Click on the button adjacent to the Period Id and Period fields.  A window entitled Period will appear.  Select the appropriate contract duration and then click on the OK button.

12.     The End Date field entry will reflect the information entered in the previous fields, but may be overwritten if necessary.

13.     Under the Contract Volume heading, click on the button adjacent to the Volume Id and Value fields.  A window entitled Volume will appear.  Select the appropriate contract volume and then click on the OK button.

14.     Click on the Save icon, or strike the <F2> key.