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2.3. Closing Payment Batches and Deposits

1.    From the Software menu, select Accounts Receivable | Payments.

2.    In the Payment Batch window, click on the Search icon adjacent to the Batch No. field, and select the batch to be closed.

3.    Click the OK button in the Batch Selection tab.

4.    Click on the Close Batch icon, located at the top center of the Payments | Invoices window.  The icon appears as a single sheet of paper with lines on it, and a bent upper right-hand corner.

5.    Click the Yes button when the confirmation prompt appears on the screen.  Once the batch is closed, payments can no longer be entered for it unless it is re-opened (see Modifying Deposit and Batch Information).

6.    Once all the batches of a deposit have been entered, the deposit can be closed.  To do this, click on the Close Deposit icon, located next to the Close Batch icon.  The icon appears as stacked sheets of paper with lines on the top page, and a bent upper right-hand corner.  
Note:  Closing the deposit will automatically close any open batches assigned to it.

7.    Click the Yes button when the confirmation prompt appears on the screen.

8.    If the deposit amount does not match all the payment amounts entered for all the batches, a second confirmation prompt will appear.  The deposit may still be closed by clicking on the Yes button.

9.    The close deposit and close batch operations may be similarly performed in the respective Deposit and Batch tabs of the Deposit and Batch window.