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3.3. Daily Invoicing

Classified Invoicing

1.    Prior to performing the daily billing, ensure that the issue date to be billed has been closed.  See Closing a Publishing Day for instructions on how to do this.

2.    From the Software menu, select Classified Advertising | Billing.

3.    In the Selection tab, check the Billing option under Mode, and under the Select caption, check the Credits and Paid Invoices options.

4.    In the Billing subtab, enter the billing date in the Until field, or select this date by clicking on the Calendar icon.  Note: Pay careful attention to the date you select.  Once the billing function has been run, it cannot be undone.

5.    Uncheck the All box adjacent to the A/R Account field, and click on the adjacent Search icon.  Select the G/L account(s) that correspond to your location.

6.    Uncheck the All box adjacent to the Profit Center field, and click on the adjacent Search icon.  Select the profit center(s) that correspond to your location.

7.    Click on the Start Process icon, or strike the < Alt + F2> keys.


Display Invoicing

1.         Prior to performing the daily billing, ensure that the issue date to be billed has been closed.  See Closing a Publishing Day for instructions on how to do this.

2.    From the Software menu, select Display Advertising | Billing.

3.    In the Selection tab, check the Billing option under Mode, and under Ads to Bill, check the Single Pub. option.  Under the Archive heading, check None, check All under the What to Bill heading, and select Credits and Paid Invoices under the Invoices Printed heading.

4.    In the Miscellaneous subtab, ensure that only the Print Invoices and Optimize boxes are checked.  Under the Export to File heading, select the Summary option.  In the Date of Billing field, enter the billing date, or select this date by clicking on the Calendar icon. Note: Pay careful attention to the date you select.  Once the billing function has been run, it cannot be undone.

5.    In the Billing subtab, uncheck the All box adjacent to the Publication field, and click on the Search icon.  Select only the publications, specific to your location, that you wish to invoice.

6.    Uncheck the All box adjacent to the Issue Date/Contract Adjustment Date field, and enter the same billing date that was entered in the Date of Billing field, or select this date by clicking on the Calendar icon.  Note: Pay careful attention to the date you select.  Once the billing function has been run, it cannot be undone.

7.    Ensure that the All boxes adjacent to the Order#, Client, Agency, Ad#, Supplement, Section, and Product fields are checked.

8.    Uncheck the All box adjacent to the Profit Center field, and click on the adjacent Search icon.  Select the profit center(s) that correspond to your location.

9.    Click on the Start Process icon, or strike the < Alt + F2> keys.